|
Table of Contents
Constitution and Bylaws
Constitution
Article I. – Association
Article II. – Objectives
Article III. – Membership
Article IV. – Officers and Executive
Board
Article V. – Affiliate Associations
and Affiliate Council
Article VI. – Meetings
Article VII. – Amendments
Article VIII. – Bylaws
Bylaws
Section I. – Membership
and Dues
Section II. – Officers and Executive
Board
Section III. – Executive Director
Section IV. – Affiliate Associations
Section V. – Publications
Section VI. – Standing Committees,
Special
Committees, Professional Development
Groups and Task
Forces
Section VII. – Amendments
CONSTITUTION
Effective December 1, 2006
ARTICLE I.
ASSOCIATION (Top)
There is hereby created the International Association
for Food Protection, Inc., not for pecuniary purposes, which shall
hereinafter be referred to as IAFP.
The mission of IAFP shall be to provide food safety
professionals worldwide with a forum to exchange information on
protecting the food supply.
ARTICLE II.
OBJECTIVES(Top)
A. The objectives of IAFP are to:
1. Provide a forum for professionals in the area
of food safety and quality.
2. Improve the professional status of the members.
3. Assist members in their technical work and
professional development.
4. Disseminate information regarding the protection
of the food supply.
5. Promote sanitary methods and procedures for
the development, production, processing, distribution, preparation
and serving of food.
6. Promote methods and procedures for supervision
and inspection of the production, processing, distribution, preparation
and serving of food.
7. Promote improved methods for the examination
of food samples.
8. Promote the development and adoption of uniform
equipment and quality standards to improve the sanitary handling
of food.
9. Promote methods and procedures for protecting
and improving the food supply.
10. Cooperate with other professional groups in
the improvement and promotion of food safety worldwide.
ARTICLE III.
MEMBERSHIP (Top)
A. The classes of membership in IAFP shall be Individual and Sustaining.
B. The qualifications of the classes of members,
the dues of each, the manner of their election to membership, and
their respective rights and privileges shall be prescribed in the
Bylaws, except as otherwise provided in this Constitution.
ARTICLE IV.
OFFICERS AND EXECUTIVE BOARD (Top)
A. The officers of IAFP shall be President, President-Elect, Vice
President and Secretary, who shall hold these offices for one year
or until their successors are elected or appointed, as provided
in the Bylaws.
1. At the termination of each Annual Meeting,
the President-Elect, Vice President, and Secretary shall automatically
succeed to the offices of President, President-Elect and Vice
President, respectively.
2. The Secretary will be elected by the members
from candidates selected by the Nominating Committee, on a rotating
basis, from education, government and industry members, as determined
by majority ballot of votes cast.
B. The Executive Board shall consist of the Officers
of IAFP, the Immediate Past President, and the Chairperson of the
Affiliate Council.
C. The Executive Board must include, at all times,
members officially connected with education, government, and industry.
There must be at least one representative from each of the three
categories at all times.
1. If the status of any member of the Executive
Board changes after election, or during the term of that office,
or after pro tem appointment as provided in the Bylaws, so that
the composition of members officially connected, as stated herein,
is not maintained in the Executive Board, then such member shall
be deemed ineligible without prejudice and such office shall be
declared vacant.
2. The elective officer(s) will continue in their
respective office(s) until their successor(s) are duly elected
or appointed, as provided in the Bylaws.
ARTICLE V.
AFFILIATE ASSOCIATIONS AND AFFILIATE
COUNCIL (Top)
A. IAFP members residing in the same geographical area and functioning
organizations whose objectives are consistent with those of IAFP,
may apply for a Charter as an Affiliate Association, under conditions
stipulated in the Bylaws.
B. An Affiliate Council shall be created.
1. Each Affiliate Association shall have one delegate
on the Affiliate Council. The delegate shall be a member of IAFP.
2. Each Affiliate Association shall have one vote
through their authorized delegate.
3. The Affiliate Council parliamentary procedure
shall be governed by Operational Guidelines, adopted by majority
vote of Affiliate delegates representing all of the member affiliates
and approved by the IAFP Executive Board. A copy of the current
Affiliate Council Operational Guidelines shall be filed with the
IAFP Executive Director.
4. The Affiliate Council shall elect officers
as set forth in the Affiliate Council Operational Guidelines.
The Affiliate Council shall designate an officer to keep a record
of Council proceedings and authorized delegates, and shall submit
the Council’s recommendations to the Executive Board.
5. The Chairperson of the Affiliate Council shall
represent the Affiliate Associations as a voting member of the
IAFP Executive Board.
6. It shall be the function of the Affiliate Council:
6.1 To be an advisory body to the Executive
Board;
6.2 To represent the interests of the Affiliate
Associations to the Executive Board and IAFP members; and,
6.3 To serve as the means for the interchange
of ideas and recommendations on programs, activities, awards
and procedures among and between the Affiliate Associations
and the Executive Board.
6.4 To assume responsibility for the IAFP Awards
Committee.
ARTICLE VI.
MEETINGS (Top)
A. Each year, IAFP shall hold an Annual Business Meeting.
1. A quorum, for any meeting to conduct business,
shall consist of at least 50 voting members.
2. Robert’s Rules of Order shall govern the procedures
at all IAFP meetings except where otherwise
provided for in the Constitution or Bylaws.
B. Other meetings of IAFP may be called by the Executive
Board by duly announcing any called meeting in the official publication
of IAFP at least 60 days prior to the date of the meeting.
C. In case a quorum is not present to transact necessary
business, the Executive Board is authorized to act for the best
interests of IAFP.
D. The Executive Board shall meet at each IAFP Annual
Business Meeting and at such other times as the President deems
necessary.
1. A quorum for Executive Board meetings shall
consist of at least four members of the IAFP Executive Board and
decisions shall be by a majority vote of those present.
2. In the event of a tie vote, the presiding officer
will be permitted to vote.
E. When, in the discretion of the Executive Board,
it is considered advisable to conduct a vote on a question by
ballot, a majority of the votes cast will be necessary to carry
the proposition.
ARTICLE VII.
AMENDMENTS (Top)
A. Any member may propose amendments to the Constitution by submitting
them in writing to the Executive Director, at least 60 days before
the date of the next announced Annual Business Meeting.
1. The Executive Director shall notify all members,
at least 30 days before the Annual Business Meeting that the proposed
amendments will be open for discussion at that meeting.
2. Such proposed amendments, upon a majority affirmative
vote of the members present shall, within 60 days, be submitted
to the entire membership of IAFP by the Executive Director.
3. All members voting on such amendments shall,
within 45 days after issuance of such notification,
register their vote with the Association office on
ballots furnished by IAFP.
4. These ballots shall be certified to the IAFP
President by the Chairperson of the Tellers
Committee. The results shall be reported by the
IAFP President to the membership.
5. If the proposed amendments are passed by a
two-thirds vote of those members who register
their votes with the Association office, they shall
become a part of the Constitution from the date
of such report and notice by the IAFP President.
ARTICLE VIII.
BYLAWS (Top)
The IAFP parliamentary procedure shall be governed by Bylaws, adopted
by majority vote of voting members in attendance at a duly called
meeting.
BYLAWS
Effective August 16, 2005
SECTION I.
MEMBERSHIP AND DUES (Top)
A. Types of Membership
There shall be two types of members in the Association:
1. Individual Members
There shall be four categories of Individual Membership in the
Association: Regular, Student, Retired and Honorary Life.
2. Sustaining Members
There shall be a category for Sustaining Membership.
B. Membership Qualifications and Entitlements
1. Regular Members
1.1 Regular members of IAFP shall be those persons
who are engaged in or otherwise interested in the objectives
of IAFP.
1.2 Regular members shall be entitled to vote
and hold office. They may serve on committees, as Affiliate
delegates and as appointed representatives of IAFP.
2. Student Members
2.1 Full-time students pursuing undergraduate
or graduate degrees in colleges or universities are entitled
to membership in IAFP at one-half the dues of regular members.
2.2 Student members may not hold office in IAFP,
but may serve on committees, as Affiliate delegates and as appointed
representatives of IAFP.
2.3 Student members may be accorded privilege
of the floor at meetings, but shall not be entitled to vote.
3. Retired Members
3.1 Retired members who are no longer receiving
compensation for work relating to the objectives of IAFP and
who have been regular or sustaining members for at least ten
years are entitled to membership at one-half the dues of regular
members.
3.2 Retired members shall be entitled to vote
and hold office. They may serve on committees, as Affiliate
delegates and as appointed representatives of IAFP.
4. Honorary Life Members
4.1 Honorary life membership may be conferred
on a member of IAFP, who, on account of their substantial contributions
to the objectives of IAFP, have been nominated for consideration
by a member(s) and confirmed by the Executive Board.
4.2 Honorary life members may not hold office
in IAFP, but may serve on committees, as Affiliate delegates
and as appointed representatives of IAFP.
4.3 Honorary life members may be accorded privilege
of the floor at meetings and shall be entitled to vote.
4.4 Honorary life members shall not be required
to pay dues.
5. Sustaining Members
5.1 Sustaining members shall be companies, organizations
or persons who are interested in the objectives of IAFP.
5.2 Sustaining members are entitled to special
services as determined by the Executive Board of IAFP.
5.3 Sustaining members shall be entitled to
one or more regular memberships, depending on Sustaining Membership tier, in IAFP for their representatives at no
additional cost.
5.3.1 The names of the representatives must
be submitted to the Executive Director of IAFP at the time
of membership.
5.3.2 Other persons associated with the sustaining
members’ organization are not members of IAFP unless they
have individual memberships.
6. Any person desiring membership in IAFP shall
submit an application to the Executive Director. It is the responsibility
of the Executive Director to ensure that applicants meet the eligibility
requirements for membership.
7. Any person, having once become a member,
may continue membership in IAFP so long as
the annual membership dues are paid, except
as provided in Section II, subsection B8, of
these Bylaws.
7.1 Any member who fails to pay annual dues by
due date shall be placed on the inactive list.
7.1.1 Members on the inactive list shall not be
entitled to member entitlements and will not
receive publications of IAFP.
7.1.2 Such member(s) may be reinstated within 90
days of their membership expiry date, upon
payment of dues.
7.1.3 Any member who is delinquent in dues after
90 days will be removed from the inactive list.
7.1.3.1 Membership may be reestablished by filing
an application and payment of annual dues.
2007 Member Guide 31
7.1.3.2 Members rejoining after 90 days will be
considered as new members and their
anniversary date adjusted accordingly.
8. Each member of IAFP good standing shall
receive the regular issues of the Association’s official publication. Other publications may
be provided at additional cost.
C. Collection of Dues:
1. The Executive Director shall collect annual
membership dues for each member paying directly to IAFP.
1.1 Affiliate Associations may authorize the
Executive Director to invoice their members for both Affiliate
and IAFP dues. In such cases, the Executive Director will forward
to the Affiliate, within 15 days after the last day of the preceding
month, the dues collected for Affiliate membership.
1.2 Members of IAFP who pay local dues to more
than one Affiliate Association will pay annual membership dues
only once to IAFP and shall receive only one annual subscription
to the official publication of IAFP.
SECTION II.
OFFICERS AND EXECUTIVE BOARD (Top)
A. Any person serving on the Executive Board of
IAFP must be a regular, retired or sustaining member of IAFP in
good standing.
B. Responsibilities of Executive Board
The full management of the affairs of IAFP shall
be in the hands of the Executive Board. The responsibilities of
the Executive Board shall be:
1. To act as trustee of IAFP property;
2. To direct the administrative work of IAFP,
including all matters connected with its collaboration with other
groups, institutions and its professional development;
3. To act for and on behalf of IAFP in any administrative,
financial, educational, or other capacity, and report such action
at the next Annual Business Meeting;
4. To execute the policies of IAFP and report
to the members at the Annual Business Meeting any action taken
that was not specifically authorized;
5. To make pro tem appointments to fill any vacancy
or vacancies that may occur among the officer(s) and/or Executive
Board members between IAFP meetings and to recommend the replacement
of an officer at the Annual Business Meeting, because of inability
or inactivity or for other causes which may be in the best interest
of IAFP;
6. To make pro tem appointments to fill any vacancy
or vacancies that may occur among the chairpersons of Standing
Committees, Special Committees, PDGs, or Task Forces because of
inability or inactivity or for other causes which may be in the
best interest of IAFP;
7. To authorize the issuance or revocation of
a Charter to an Affiliate Association;
8. To recommend expulsion from membership for
cause by two-thirds of all votes cast, but in no case to recommend
revocation without giving the member written notice of reasons
for the contemplated action at least one month before action is
taken and an opportunity for a hearing in person and/or a rebuttal
in writing;
9. To set dues as may be necessary to achieve
the objectives of IAFP and notify the members of amount of dues;
10. To set the time and place for the Annual Meeting;
11. To set the amount of the registration fee
for the Annual Meeting;
12. To plan the Annual Meeting in cooperation
with the Program Committee;
13. To employ an Executive Director for the Association
and set his or her compensation
and duties; and
14. To be responsible for all duties shown in
Section III of these Bylaws in the absence of an Executive Director,
due to illness, death, resignation, or prolonged absence.
C. Duties of Officers
1. President
1.1 The President shall preside at all meetings
of IAFP and the Executive Board.
1.2 The President shall perform such other duties
as they usually devolve upon the presiding officer or are required
of this officer by the Constitution and Bylaws.
1.3 The President shall serve as member of the
Samuel J. Crumbine Award Jury.
2. President-Elect
2.1 The President-Elect shall perform the duties
of the President, in the President’s temporary absence, and
shall succeed the President when the President’s term expires.
2.2. The President-Elect shall recommend members
as incoming chairpersons of all Committees, Professional Development
Groups and Task Forces who will take office in the year in which
the President-Elect becomes President, for confirmation by the
Executive Board, unless otherwise directed by the Constitution
and Bylaws.
2.3 The President-Elect will also appoint the
chairperson of the Nominating Committee and the Tellers Committee
for the year in which the President-Elect becomes President.
2.4 The President-Elect shall coordinate the
planning of the Annual Meeting.
2.5 The President-Elect shall recommend an individual
to be honored as the Ivan Parkin Lecturer at the Annual Meeting
for confirmation by the Executive Board.
2.6 The President-Elect shall serve as an observer
of the Samuel J. Crumbine Award Jury.
3. Vice President
3.1 The Vice President shall perform the duties
of the President-Elect in the President-Elect’s temporary absence
and shall succeed the President-Elect when the President-Elect’s
term expires. In the event of the temporary absence of the President-Elect
and President, the Vice President will perform the duties of
both offices.
3.2 The Vice President shall serve as the liaison
with all Committees, Professional Development Groups and Task
Forces of IAFP and shall make recommend-ations to the Executive
Board regarding their organization and structure.
4. Secretary
4.1 The Secretary shall perform the duties of
the Vice President, in the Vice President’s temporary absence
and shall succeed the Vice President when the Vice President’s
term expires. In the event of the temporary absence of the President,
President-Elect and Vice President, the Secretary will perform
the duties of all offices.
4.2 The Secretary shall be responsible for maintaining
minutes of IAFP proceedings.
4.3 The Secretary, with the assistance of the
Executive Director and staff, shall record and report all minutes
of meetings of the Executive Board, including the Annual Business
Meeting at the Annual Meeting.
4.4 The Secretary shall give the invocation
at the opening of the Awards Banquet at the Annual Meeting.
SECTION III.
EXECUTIVE DIRECTOR (Top)
A. The Executive Board shall hire an Executive Director
to perform the following duties:
1. Keep a current list of names and contact information
of IAFP members and the pub-lications they are entitled to receive;
2. Assemble and transmit to the Scientific Editors
of the publications of IAFP, all papers and other matters worthy
of publication, in a timely manner after receipt from authors;
3. Issue notices of all meetings, conduct correspondence
pertaining to the affairs of IAFP and perform other duties incident
to the office as the Executive Board may authorize;
4. Receive all monies due IAFP, giving receipt
and keeping account thereof;
5. Faithfully care for all monies received, paying
out expenses as authorized by the Executive Board and keeping
account thereof;
6. File a surety bond with the President of IAFP
in an amount as directed by the Executive Board;
7. Provide a detailed report of the financial
condition of IAFP at the Annual Business Meeting;
8. With the approval of the Executive Board, employ
all staff and set their compensation in accordance with the approved
budget, as well as define their specific duties; and
9. Provide other services as directed by the Executive
Board.
SECTION IV.
AFFILIATE ASSOCIATIONS (Top)
A. The Secretary of the Affiliate Association or
other duly authorized officer shall submit an Affiliate annual report
including the current names and contact information of each Affiliate
member, and other official business, to the Executive Director of
IAFP at least three months prior to the IAFP Annual Meeting.
B. Any Affiliate Association may use the expression
Affiliated with the INTERNATIONAL ASSOCIATION FOR FOOD PROTECTION,
INC., or an equivalent legend that is approved by the IAFP Executive
Board.
C. In addition to the delegate, the President of
Affiliate associations must be a member of IAFP.
D. The conditions for authorizing the issuance of
a Charter to an Affiliate Association are as follows:
1. When a regional group of members of IAFP or
an already existing organization want to form an Affiliate Association,
a group of at least five members of IAFP will write a letter of
request and forward it to the Executive Director of IAFP with
the following information:
1.1 A list of names and contact information
of the IAFP members forming the proposed Affiliate Association;
1.2 A list of names and contact information
of the officers of the proposed Affiliate Association;
1.3 The name of the proposed Affiliate Association
and a definition of the geographical area desired to be covered;
1.4 A copy of the proposed Affiliate Constitution
and Bylaws;
1.5 An attested copy of the minutes authorizing
said application.
2. Upon majority vote of the Executive Board,
the President of IAFP will notify the responsible officer of the
applicant organization concerning the action taken.
3. After acceptance of the application by the
Executive Board, a Charter will be executed to the Affiliate Association.
3.1. The Charter will be presented to the duly
authorized Affiliate representative member at the IAFP Annual
Meeting or at the Annual Meeting of the Affiliate.
E. An Affiliate Association Charter may be revoked
by the IAFP Executive Board:
1. Upon recommendation by the Affiliate Council,
on two-thirds vote of the total number of votes cast by that Council
after due and reasonable notice has been given in writing at least
three months before such a vote is to be taken and a reasonable
opportunity is given for a hearing; or
2. For one of the following causes:
2.1 When the affairs of the Affiliate Association
are not conducted consistent with the Constitution and Bylaws
of IAFP; or
2.2 When the Affiliate Association has ceased
to function for two years; or
2.3 When the Affiliate Association fails to
maintain at least five members in IAFP for two consecutive years;
or
2.4 When the Affiliate Association fails to
maintain its President and delegate as IAFP Members.
SECTION V.
PUBLICATIONS (Top)
A. All publications of IAFP will be issued under
the authority of the Executive Board.
1. Any Affiliate Association may publish its own
material but must assume full responsibility therefore, and not
obligate IAFP in any manner.
B. The electronic newsletter shall be the official publication
of IAFP for membership communication.
C. Food Protection Trends shall be the applied technical
publication of IAFP and the Journal of Food Protection
will be the scientific research publication.
1. These Journals will be the property of IAFP,
which will own the copyrights and all articles
published therein.
2. The Executive Board will appoint Scientific
Editors for Food Protection Trends and
the Journal of Food Protection to 4-year
renewable terms and establish appropriate
compensation.
SECTION VI.
STANDING COMMITTEES, SPECIAL COMMITTEES, PROFESSIONAL DEVELOPMENT
GROUPS and TASK FORCES (Top)
Any person serving on an IAFP committee, or as an
appointed representative of IAFP, shall be a current regular, student,
retired, honorary life member or sustaining member of IAFP. All
meetings, however, are open to members and non-members of IAFP.
IAFP membership is not a requirement for participation on a Professional
Development Group or Task Force; however, only IAFP members may
serve as chairpersons or vice chairpersons. Committee chairpersons
and vice chairpersons will be appointed preceding the Annual Meeting.
The terms of office of all chairpersons and vice chairpersons shall
begin at the IAFP Annual Meeting following their appointment or
at a date designated by the President-Elect, except as provided
elsewhere in the Bylaws.
A. Standing Committees
1. Standing committees provide operational or
functional support to IAFP and shall consist of the following:
Food Protection Trends Management Committee, Journal
of Food Protection® Management Committee, and Program Committee
1.1 Journal Management Committees
The Journal Management Committees (Food Protection
Trends Management Committee and Journal of Food Protection®
Committee) shall consist of a chairperson, vice chairperson
and other individuals appointed by the President-Elect and confirmed
by the Executive Board. Membership appointments shall be for
3-year terms on a rotating basis, with balanced representation
from education, government and industry. The chair-person shall
serve a 2-year term and is normally succeeded by the vice chairperson.
All appointments may be renewed for one additional term.
1.1.1 The Journal Management Committees shall
provide guidance to the Executive Board on matters concerning
the Journals.
1.2 Program Committee
The Program Committee shall consist of a chairperson,
vice chairperson and other individuals appointed by the President-Elect
and confirmed by the Executive Board. Membership appointments
shall be for 3-year terms on a rotating basis with balanced
representation from education, government and industry. The
chairperson shall serve a 1-year term, usually the third year
of their 3-year term as member and is normally succeeded by
the vice-chairperson. All appointments may be renewed for one
additional term.
The Program Committee shall:
1.2.1 Develop the scientific and technical
content of the Annual Meeting program;
1.2.2 Evaluate abstracts of submitted papers;
1.2.3 Identify symposia and speakers;
1.2.4 Identify conveners for symposia and
technical sessions;
1.2.5 Establish the timetable for all symposia
and technical sessions;
1.2.6 Meet at each Annual Meeting and other
times as deemed necessary; and
1.2.7 Oversee Developing Scientist Awards
Committee.
B. Special Committees
1. Special Committees provide support services
to IAFP on a continuous basis. Special Committees of IAFP shall
consist of the following:
3-A Committee on Sanitary Procedures, Audiovisual Library, Awards, Black Pearl Selection, Committee on Control of Foodborne Illness, Constitution and Bylaws, Developing Scientist Award, Fellows Selection, Foundation, Membership, Nominating, Past Presidents’, and Tellers
1.1 3-A Committee on Sanitary Procedures
The 3-A Committee on Sanitary Procedures shall
consist of a chairperson and vice chairperson recommended by
the President-Elect and confirmed by the Executive Board. The
chairperson, subject to the Executive Board’s review shall appoint
other committee members. All appointments shall be for 2-year
renewable terms. The 3-A Committee on Sanitary Procedures shall:
1.1.1 Serve as IAFP representatives to the
3-A Sanitary Standards Committee; and
1.1.2 Review and provide comments on proposed
changes and revisions to the 3-A Sanitary Standards.
1.2 Audiovisual Library Committee
The Audiovisual Library Committee shall consist
of a chairperson and vice chairperson recommended by the President-Elect
and confirmed by the Executive Board. The chairperson, subject
to the Executive Board’s review shall appoint other Committee
members. All appointments shall be for 2-year renewable terms.
The Audiovisual Library Committee shall:
1.2.1 Review and evaluate audiovisual materials
for accuracy and appropriateness of content;
1.2.2 Make recommendations regarding the purchase
of audiovisual materials; and
1.2.3 Provide guidance to the Executive Board
on matters concerning the IAFP Audiovisual Library.
1.3 Awards Committee
The Awards Committee is under the jurisdiction
of the Affiliate Council. The chairperson of the Awards Committee
is the Immediate Past Affiliate Council Chairperson.
1.3.1 IAFP Awards:
The Awards Committee is responsible for selecting
recipients for IAFP awards, from nominations received by the
Executive Director, unless otherwise designated by the Bylaws.
Selection guidelines are established and approved by the Executive
Board. The following awards are under the purview of the Awards
Committee:
Educator
Food Safety Innovation
Harold Barnum Industry
Harry Haverland Citation
International Leadership
Maurice Weber Laboratorian
Sanitarian
The Awards Committee consists of designated sub-committees responsible for selecting recipients of each of the above individual awards. Each award selection sub-committee consists of three members. The Awards Committee
Chairperson (Immediate Past Affiliate Council Chairperson)
will recommend members for 3-year appointments with staggered
terms to be confirmed by the Executive Board. In their third
year of service, a member is designated to serve as chairperson
of the individual award selection committee.
1.3.2 Affiliate Awards
C.B. Shogren Memorial
Other Affiliate Awards as designated by the
Affiliate Council
Recipients of the C.B. Shogren Memorial and
other Affiliate Awards are selected by a committee consisting
of the Chairperson and Secretary of the Affiliate Council
and the Immediate Past Affiliate Council Chairperson based
on information submitted as part of the Affiliate Annual Reports.
1.4 Black Pearl Selection Committee
The Black Pearl Selection Committee shall consist
of a chairperson (the Immediate Past President), and four other
individuals recommended by the chairperson to the President-Elect
and confirmed by the Executive Board. At least one member of
the committee shall have served the preceding year. The Black
Pearl Selection Committee selects the recipient of the Black
Pearl Award from nominations received by the Executive Director.
1.5 Committee on Control of Foodborne Illness
The Committee on Control of Foodborne Illness shall consist of a chairperson and vice chairperson recommended
by the President-Elect and confirmed by the Executive Board.
The chairperson, subject to the Executive Board’s review shall
appoint other committee members. All appointments shall be for
2-year renewable terms. The Committee on Control of Foodborne Illness shall:
1.5.1 Review information on epidemiology and
control of communicable diseases that are of primary concern
to food safety and related areas;
1.5.2 Prepare manuals and articles addressing
investigation and control of problems related to food safety.
1.6 Constitution and Bylaws Committee
The Constitution and Bylaws Committee shall
consist of a chairperson, vice chairperson, and other individuals
recommended to the President-Elect and confirmed by the Executive
Board. All appointments shall be for 2-year renewable terms.
At least one member of the committee will have served on the
committee the preceding year. The Constitution and Bylaws Committee
shall:
1.6.1 Review and study the Constitution and
Bylaws of IAFP; and
1.6.2 Make recommendations to the Executive
Board for changes to be considered for submission to the membership
for ratification.
1.7 Developing Scientist Awards Committee
The Developing Scientist Awards Committee is
under direction of the Program Committee. The chairperson of
the Program Committee selects the chairperson of the Developing
Scientist Awards Committee on an annual basis from the Program
Committee members. The chairperson of the Developing Scientist
Awards Committee then selects up to 5 individuals to assist
in the judging of the Developing Scientist Awards Competition
at the IAFP Annual Meeting.
1.8 Fellows Selection Committee
The Fellows Selection Committee shall be chaired
by the Immediate Past President and consist of at least 3 other
Fellows recommended by the chairperson to the President-Elect
and confirmed by the Executive Board. The Fellows Selection
Committee solicits nominations and makes recommendations to
the Executive Board for eligible members to be confirmed as
Fellows by the Executive Board.
1.8.1 Any Regular, Retired, Honorary Life
or Sustaining Member who has contributed to IAFP and its Affiliates
with distinction over an extended period of time may be selected
by the Fellows Selection Committee for consideration to become
a Fellow of the Association by action of the Executive Board.
Special benefits accorded Fellows shall be determined by the
Executive Board.
1.9 Foundation Committee
The Foundation Committee shall consist
of the President, President-Elect and Vice President of IAFP
and a chairperson and vice chairperson recommended by the President-Elect
for confirmation by the Executive Board. The chairperson and vice chairperson shall serve in those positions for no more than two consecutive terms. The Chairperson shall
recommend other individuals to the President-Elect for confirmation
by the Executive Board. Appointed membership (including the
chairperson and vice chairperson) shall be balanced with equal
representation from industry, government and education. All
appointments shall be for 2-year renewable terms. The Foundation
Fund Committee shall:
1.9.1 Oversee IAFP Foundation monies;
1.9.2 Solicit gifts to the Foundation; and
1.9.3 Identify and fund programs which further
the goals and objectives of the Foundation and IAFP.
1.10 Membership Committee
The Membership Committee shall consist of a chairperson and vice chairperson recommended by the President-Elect and confirmed by the Executive Board. The chairperson, subject to the Executive Board’s review shall appoint other committee members. All appointments shall be for 2-year renewable terms. The Membership Committee shall:
1.10.1 Promote IAFP membership to potential new members; and
1.10.2 Assist in retaining current IAFP members.
1.11 Nominating Committee
Each year prior to the Annual Meeting, the President-Elect
shall appoint a chairperson and a vice chairperson for the Nominating
Committee for the following year. The chairperson will submit
the names of four to seven IAFP members to serve on the committee,
to the Executive Board for confirmation.
1.11.1 At least one member shall have served
on the Nominating Committee the previous year, and the members
should be representative of geographical and membership groups.
1.11.2 The chairperson of the committee shall
be announced at the Annual Meeting, and published in the official
publication of IAFP following the Annual Meeting, together
with the date by which candidates for nomination(s) for office(s)
shall be submitted.
1.11.3 The Nominating Committee shall submit
the names of at least two nominees for
the office of Secretary to the Executive
Director as directed by the President.
The nominees’ names, with pictures and
biographical sketches, shall be published
in the official publication of IAFP not
later than April 1 of the year in which
the election is to be held.
1.11.4 Ballots shall be provided distributed by
the Executive Director as directed by the
Executive Board and must be returned to
the Association office Executive Director
by the established deadline, for checking
against the IAFP eligible voter list. The
ballots are then forwarded to the Tellers
Committee will oversee the election and
certify the results.for opening and
counting.
1.11.5 Voting by proxy, or electronic voting,
shall be permitted only in the election
of the Secretary according to procedures
established by the Executive Board.
1.11.5.1 The nominee receiving the greatest
number of votes shall be certified to the
President, by the chairperson of the
Tellers Committee, at least two months
in advance of the Annual Meeting.
1.12 Past Presidents’ Committee
The Past Presidents’ Committee shall be composed
of Past Presidents of IAFP.
1.12.1 An IAFP Past President will serve for
a one year term as chairperson of the committee and the Immediate
Past President will serve one year as vice chairperson.
1.12.2 In the absence of all Executive Board
members due to illness, death, resignations, or prolonged
absence, this committee would select interim officers until
new officers are elected.
1.12.3 The Past Presidents’ Committee will
be available to advise the Executive Board on IAFP matters.
1.13 Tellers Committee
The Tellers Committee shall consist of a chairperson
recommended by the President-Elect and confirmed by the Executive
Board. The chairperson, subject to the Executive Board’s review,
shall appoint other committee members as necesary. All appointments
shall be for 1-year terms. The Tellers Committee shall:
1.13.1 Oversee and certify the results of each
election and other membership votes.
C. Professional Development Groups
1. Professional Development Groups (PDGs) are
established by the Executive Board at the request of a group of
members to promote professional development in specific disciplines
or areas of interest which further the Association’s goals. IAFP
membership is not a requirement for participation on a PDG; however,
only IAFP members may serve as chairpersons or vice chairpersons.
1.1 Chairpersons and vice chairpersons of PDGs
shall be recommended for 2-year terms by the members of the
PDG prior to the Annual Meeting and are subject to annual review
by the Executive Board. The Chairperson and vice chairperson
must be IAFP members. The vice chairperson normally succeeds
to chairperson.
1.2 Membership on a PDG is voluntary (not by
appointment) and may vary from year to year. Requests for membership
on a PDG should be directed to the chairperson.
D. Task Forces
1. Task Forces may be authorized by the Executive
Board for special work or assignment which can normally be accomplished
within two years. The need for continuation of such Task Forces
shall be subject to annual review of the Executive Board.
1.1 All appointments of chairpersons and vice
chairpersons to Task Forces shall be made by the President and
shall be subject to annual review of the Executive Board. Proposed
members of Task Forces will be designated by the Task Force
Chairperson and presented to the Executive Board for confirmation.
1.2 IAFP membership is not a requirement for
participation on a Task Force.
SECTION VII.
AMENDMENTS (Top)
A. Any member may propose amendments to these Bylaws
by submitting them in writing to the Executive Director at least
60 days before the date of the next announced Annual Business Meeting.
1. The Executive Director shall notify all members,
at least 30 days before the next announced Annual Business Meeting,
that the proposed amendment(s) will be open for discussion and
voting at that meeting.
2. These Bylaws may be amended by majority affirmative
vote of the voting members present at the Annual Business Meeting.
|
