|
Committee Minutes
IAFP 2008– August 3, 2008
Held at Hyatt Regency Columbus
Columbus, Ohio
Affiliates Present:
North America
Alabama : Tom McCaskey
Alberta : Gary Gensler
Associated Illinois: Dennis Gaalswyk
British Columbia : Terry Peters
California : John Bruhn
Capital Area: Carl Custer
Florida : Peter Hibbard
Georgia : Sid Camp
Indiana : Helene Uhlman
Michigan : Gene Paez
New York : Steve Murphy
Ohio : Gloria Swick-Brown
Ontario : Joseph Odumeru
Pennsylvania : Eugene Frey
Southern California : Margaret Burton
Texas : Fred Reimers
United Kingdom : David Lloyd
Upper Midwest : Dan Erickson
Washington : Stephanie Olmsted
Wisconsin : Kathy Glass
International
Australia : Deon Mahoney
Brazil : Maria Teresa Destro
Korea : Ki-jae Cho
New Zealand : Roger Cook
Board Members and Staff Present: Gary Acuff, Stan Bailey, Vickie Lewandowski, Lee-Ann Jaykus, Isabel Walls, Jeffrey Farber, David Tharp, Lisa Hovey and Leilani McDonald.
Guests: Ian Jensen, Australia; Christina Wilson, Ohio; Judy Greig, Ontario; and Thilde Peterson, California (SCAFP).
Meeting Called to Order: 7:06 a.m.
Recording Secretary of Minutes: Roger Cook.
Call to Order: The meeting was called to order at 7:06 a.m. by Affiliate Council Chair Carl Custer. There were 30 members and guests present. The agenda was approved with two items added to new business (Indiana/Ontario).
The minutes of the 2007 Affiliate Council Meeting were reviewed and approved with one amendment: correction of “Murhpy” to “Murphy” ( Texas, Georgia).
Report from Affiliate Council Chairperson: Carl Custer announced and acknowledged the 2008 Affiliate Award winners and announced new international Affiliates from Turkey, Spain and the United Arab Emirates (UAE). He noted the receipt of more Affiliate Annual Reports for 2007 than previously, and congratulated Affiliates for their pleasing and innovative membership recruitment activities. He thanked Leilani McDonald, Affiliate Staff Liaison, for her exceptional work with the Affiliate Report and administration over the year.
Report from IAFP President: Gary Acuff presented the 2008 President’s report and asked that Affiliates encourage participation of students in their activities.
Report from the IAFP Office: David Tharp, Executive Director, presented the 2008 office report.
Report from the IAFP Affiliate Liaison Staff: Leilani McDonald also thanked Affiliates for their Annual Reports, noting that she had received 33 for 43 Affiliates. She apologized for adding Delegates to the mailing list instead of just the President, but noted that this had improved communication.
Election of the Affiliate Council Secretary: Carl Custer announced that Dan Erickson of the Upper Midwest Dairy Industry Association received the sole nomination for Affiliate Council Secretary (Indiana, Washington). Dan Erickson was voted by acclamation.
Unfinished Business: There was no unfinished business.
New Business:
Educational Session. Unfortunately, Don Schaffner’s flight to Columbus was cancelled and he was unable to present his Educational Session on development of Affiliate Web sites. Leilani was requested to post Don’s presentation including PowerPoint slides to the IAFP Web site.
Instead, Delegates described their experiences with Web site development. Points of interest included:
- Commercial prohibitively expensive, but relatively easy to do oneself after completing online continuing education courses (9 weeks) using programs such as Front Page or Dream Weaver, or with help from students, kids or other volunteers with Web page development abilities. Might cost less than a meal or two. A platform called “Common Spot” should be avoided.
- Updating the Web site also commercially expensive at approximately $600, but easier to have an elected Webmaster from the Affiliate membership do it.
- Need to take precautions to prevent access by hackers.
- Increases the number of inquiries and facilitates membership subscription.
- Facilitates online monthly newsletter and reports.
Membership Growth Issues. Leilani McDonald and Dan Erickson opened discussion on the economic impact of the current economy on Affiliate membership and activities. While some noted staff cuts, new Affiliate establishments, and “sinking lid” policies at universities, others noted no change or an increase in membership. Strategies such as providing quality programs at an affordable rate in a “cool” place should minimize any losses. Adding adjuncts such as industry workshops to more general meetings will defray costs. Involving students will assist with membership continuity.
Sid Camp described how the Georgia Affiliate has started a new stipend award to enable food safety professionals from regulatory bodies to attend the IAFP Annual Meeting.
Dan Erickson, with full support from the Council, asked that the Board encourage IAFP Members to become members of their Affiliate, and that Affiliates be recommended to encourage their members to become IAFP Members, especially given the new, less financially onerous fees structure. Leilani McDonald was asked to also include a request in the Affiliate View newsletter, and to investigate a written proposal from John Bruhn to use membership postcards or E-cards.
Planning Issues. Several suggestions were provided for the 2009 Educational Session and Affiliate View. The Chair, Secretary and Leilani are to further investigate. Topics included:
- Web site development for Affiliates, carried over from 2008
- Affiliate award holders to describe their achievements and any novel programs to encourage membership
- Tax requirements for non-profit organizations
- Simple development of CEUs and CLUs for Affiliate workshops
- Audiovisual equipment for Affiliates
To ensure that all Delegates have the opportunity to share their Affiliate’s activities and successes (see agenda, Affiliate Reports), Leilani McDonald suggested that Affiliates could bring a one-page, tabulated summary for distribution to attendees of the 2009 Affiliate Council Meeting.
IAFP Requirements for Affiliates. Carl Custer and Leilani McDonald referred to Affiliate compliance with the requirements that Affiliates:
- File an annual report with IAFP
- Hold an annual meeting
- Maintain President as IAFP Member
- Maintain Delegate as IAFP Member
- Have at least five IAFP Members within their membership
Many Affiliates have failed to meet all of these requirements. Tennessee and Mississippi Affiliates have been out of compliance for several years, have not communicated in that time, and hence face being removed from the list of recognized IAFP Affiliates.
Affiliate Social Activity. Helene Uhlman suggested the possibility for a separate social event for the Affiliate Council to encourage networking. The suggestion was well received, but it was agreed that time for such an event during the IAFP Annual Meeting would be difficult to schedule.
Affiliate Reports: Delegates offered a summary of their Affiliate’s activities and accomplishments in the past year.
Recommendations to Executive Board: That the Board encourages IAFP Members to become members of their Affiliate, and that Affiliates be recommended to encourage their members to become IAFP Members, especially given the new, less financially onerous fees structure.
That the Board encourage Affiliates to take a greater role in intrastate communication during food safety issues such as outbreak investigations. Approve Dan Erickson as the new Affiliate Council Secretary
Passing of the Gavel: Chairperson Carl Custer passed the gavel to Roger Cook, signifying the beginning of his term as Affiliate Council Chair.
Next Meeting Date: 7:00 a.m., Sunday, July 12, 2009, in Grapevine, Texas.
Adjourned: 9:40 a.m.
Chairperson: Carl Custer.
|
